It's not just the text
Privacy compliance is more than a policy page. It covers processing methods, retention, risk inventory and technical controls.
'I have a privacy page' is not a defense during an audit — the actual process must be documented.
The checklist
Cookie consent banner with clear essential/optional split. Separate notice texts and explicit consent forms.
Document what data forms collect, where it's stored, for how long, and with whom it's shared. Data minimization: don't ask for fields you don't need.
Third-party tools (Google Analytics, Meta Pixel, HotJar) need consent handling and analytics anonymization.
Technical controls
HTTPS everywhere, password hashing, authorized access, logging. Documented backup and DR policy.
Contracts between controller and processor (hosting, CRM) must be in writing.
When a breach happens
72-hour notification obligation. Orgs without a prewritten detection, communication and response plan handle it painfully.
Compliance is not a one-off — it's a living discipline revisited whenever a new form, integration or vendor is added.
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